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GRANT TYPE 2 - Support for taxonomy-based research and training projects

Context

The Belgian GTI National Focal Point (NFP), CEBioS programme - RBINS, has a long lasting experience in the building of taxonomical capacities of scientists from developing countries, thanks to funding by the Belgian Ministry of Cooperation.

Large parts of biodiversity in the South still remain unknown and it is crucial to know the component of biodiversity in order to take appropriate measures in order to sustainably use the resources and ecosystem services provided by biodiversity.

Thus the Belgian GTI NFP will continue supporting taxonomic capacity-building in the second phase of its new programme for the period 2019-2023.

The CEBioS programme being funded by the Belgian Ministry of Cooperation, projects will have to clearly show how they aim to achieve both the Aichi targets (established within the CBD towards 2020) and the Sustainable Development Goals (SDGs) and their targets.

Taxonomic research related to the following subjects will be encouraged: agriculture, fisheries, pollution mitigation, pollination, food, health and forest management.

Projects that have a multi-disciplinary approach will be favoured. Cooperation with local or Belgian NGOs working in the partner countries will be encouraged.

Finally, it is crucial to promote women empowerment in the projects in order to achieve gender equity.

Eligible candidates and projects

Members of the scientific staff of the Royal Belgian Institute of Natural Sciences are eligible to enter a project proposal for this type of grant.

Projects must initiate or continue taxonomic research that have clear-cut poverty reduction components and that respond to clearly identified taxonomic or curatorial needs within an eligible developing country.

Eligible developing countries are: Benin* - Burkina Faso* - Burundi* - Cabo Verde – Cambodia - Cote d'Ivoire - DR Congo* - Gambia - Ghana - Guinea* - Guinea Bissau - Kenya – Laos - Liberia - Mali* - Morocco* - Mozambique* - Niger* - Nigeria - Palestinian Territory* - Rwanda* - Senegal* - Sierra Leone - Tanzania* - Thailand - Togo - Uganda* - Vietnam.

Priority will be given to projects taking place in countries belonging to one of the 14 priority partner countries of governmental cooperation (with an asterisk in the above list) and/or in collaboration with partner institutions of the CEBioS programme.

CEBioS partner institutions in the South are:

  • Université d’Abomey-Calavi (Bénin)
  • Institut de Recherches Halieutiques et Océanologiques au Bénin
  • Office Burundais pour la Protection de la Nature (Burundi)
  • Centre de Surveillance de de la Biodiversité (RD Congo)
  • Institut Congolais pour la Conservation de la Nature (RD Congo) with implementation of activities by Congolese Scientific Institutions

Cooperation with WWF, ENABEL or Belgian ACNGs (see list in Annex 3, pg 113 of plan 2019, http://www.biodiv.be/cebios2/docs/planning/annual-plan-2019/download/en/1/CEBioS-II-PLAN-2019.pdf?action=view#page=113&zoom=100,0,457) is encouraged.

Projects must at all times expedite taxonomic research by enhancing the standing taxonomic and curatorial capacity in the developing country. As such, projects must include training of recipient country personnel either within that country or in Belgium (several days).

Awareness raising activities are also welcome.

It is mandatory to clearly identify the capacity building needs in collaboration with the local partner. An endorsement letter from the partner institution is requested along with the project proposal. This letter must clearly state how this collaboration answers the needs of the partner institution and how it will contribute to capacity building of its staff/ students.

Projects that complement initiatives or programs that are already operational (even if carried out by other institutions or funded by other countries or relevant organizations) are encouraged.

Application

There is no format template to apply for this call for proposals. Projects can be submitted in English or in French. For projects in French, a project summary in English is mandatory.

Proposals should be structured as follows:

  • Project summary - an umbrella statement of the project and an abstract of the entire proposal (maximum 250 words)
  • Identified taxonomic or curatorial needs (maximum 100 words)
  • Specify the past track record within the country or with the partner institution (previous workshops, contacts, joint publications, projects…)
  • Project description - a brief description of the proposed project (maximum four pages) that addresses the following items: 
    • short-term objectives of the project (to be achieved before 31 December of the year of the call for proposals);
    • long-term objectives of the project (it must be specified when these will be achieved);
    • the human and institutional infrastructure needed to accomplish the project;
    • the main project milestones and a detailed timeline;
    • institutional support and potential partnerships, if applicable;
    • the technical and/or human resources necessary to complete the project.
    • sustainability - a brief description that demonstrates in concrete ways the long-term viability of the project (e.g. how will the gained taxonomic capacity be implemented in the developing country)
  • Capacity-building component - how the project contributes to increase human and institutional taxonomic and/or collection management capacity in the partner country
  • Poverty reduction component - a brief description on how the gained taxonomic and/or curatorial capacity and knowledge will contribute to reduce poverty in the partner country linked to the Aichi targets and the SDGs (and their targets).
  • List of proposed indicators using the SMART approach. The following indicators should be considered and reported afterwards:
    • Number of trained people during the project and list with their names, institutions, contact info and gender
    • Number of women actively involved in the project execution and their function, institution, contact info and role in the project
    • Number of estimated publications linked to the project (submitted scientific articles, submitted general public articles,…)
    • Number of training / awareness / communication material produced (flyers, web articles, local media article (tv, radio, paper journal…)
    • Number of people participating in the awareness activity and their names, institutions, contact info and gender (if relevant).
  • Proposed budget - a detailed budget that shows how CEBioS support will be spent. The budget proposal must follow CEBioS vademecum guidelines (FR / EN). The budget must be sent using the following Excel sheet (EN / FR). It must be noted that the Belgian investigators are subject to the normal rules of the RBINS accountancy and mission procedures.
  • Proposals must include full information about partners in other institutions (both nationally and internationally).
  • Proposals must be accompanied by an endorsement letter from the partner institution in the South.

Please note that this type of grant does not aim to finance infrastructure (buildings, cars, etc.). However, some financial support for training material and small equipment will be considered on a case by case basis.

Financial Guidelines and regulation

Please read carefully the Vademecum (FR / EN) before writing the project proposal and its budget. The budget proposal and report must be sent using the following Excel sheets (proposal: EN / FR & report: EN / FR).

The maximum allocated budget for 2019 is 13,500€ per project (8,500 € for operations and 5,000 € for missions). Co-funding by Belgian or local partners is highly encouraged.

Submission and execution of projects

Check-list before submission:

The deadline for the submission of proposals is Monday 27 May 2019.

Proposals must be submitted electronically to cbd-gti@naturalsciences.be. The Belgian National Focal Point to the GTI will send an acknowledgment of receipt.

Selected projects will be announced by the end of June 2019.

Projects will be able to start as soon as the promoter has signed a Memorandum of Understanding with CEBioS.

Projects must be fully completed before 30 November 2019.

Reporting

The financial and narrative reports of your GTI project must be submitted to CEBioS accountancy and programme officer before Monday 6 January 2020.

There is no format template for the narrative report but the report must strictly follow the categories and objectives set in the project proposal. It must also clearly report on the chosen indicators. If changes were made to the original planned activities, the project leader must clearly explain why.

Project leaders are kindly asked to provide CEBioS with pictures of the activities (which will be used by CEBioS for its outreach material) and with all the project outputs (articles, press articles, link to video footage,…).

The financial report must follow the categories set in the project proposal and must use the provided Excel sheet (EN / FR).

Reports must be submitted to CEBioS accountant (vpinton@naturalsciences.be) along with GTI generic email address (cbd-gti@naturalsciences.be) by Monday 6 January 2020 at the latest.

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If you have other questions, you can contact the Belgian GTI National Focal Point:

Dr Marie-Lucie Susini Ondafe
Belgian National Focal Point to the Global Taxonomy Initiative
Royal Belgian Institute of Natural Sciences
Vautierstraat 29
B-1000 Brussels
Belgium
Tel.: +32 2 627 45 90
Fax: +32 2 627 41 95
Email: cbd-gti@naturalsciences.be

SMART:

  • Specific– target a specific area for improvement.
  • Measurable– quantify or at least suggest an indicator of progress.
  • Achievable– specify who will do it.
  • Realistic– state what results can realistically be achieved, given available resources.
  • Time-related– specify when the result(s) can be achieved.

More info here: https://en.wikipedia.org/wiki/SMART_criteria

Folder CEBioS Vademecum (French version)
XLS Modèle de proposition de budget Download
XLS Modèle de rapport financier Download
XLS Template for budget proposal Download
XLS Template for financial reporting Download
URL Vademecum (English)
URL Vademecum (French)